Special Events and Parent Engagement Coordinator

Full-time (12 months)
Reports to: Chief Advancement Officer

About Junípero Serra High School

Junípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans over 75 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom and service as active members and leaders in the community.

POSITION DESCRIPTION

Reporting to the Director of Advancement, the Special Events and Parent Engagement Coordinator is a key member of the Advancement Team and is responsible for planning, organizing, and executing fundraising and parent community events and engagement programs.

  • Developing comprehensive plans and timelines for events; conducting post-event debriefings to evaluate for future planning
  • Overseeing the production of events, including content development, venue selection, and site visits, collateral materials, data management, RSVP management, catering, volunteer coordination, and event day logistics
  • Developing and maintaining high professional standards and procedures for the execution of events; lead all event related meetings ensuring proper communication with chairs and staff regarding event goals, responsibilities, and follow up
  • Recruit, direct, guide, solicit, and steward parent volunteers. Maintaining exemplary relationships with event chairs, volunteers, and vendors while identifying appropriate new business relationships
  • Identify and solicit prospects for donations for annual events to include auction items, underwriting, and in-kind donations of goods or services
  • Monitor progress of registration, ticket sales, RSVPs and adjust plans as appropriate. Work with the Chief Advancement Officer to create income and attendance projections for events
  • Manage budget and track funds raised for events; review and approve invoices for payment and track against budget; complete pre and post event reconciliations with the business office
  • Work with vendors to coordinate goods and services; manage relationships and bidding processes to ensure the best service and most efficient cost for goods and services

RESPONSIBILITIES

Special Events Program Management:
  • Defines the vision, project milestones, and deadlines for all events
  • Ensures all events are successful and enjoyable while meeting the organizational goals
  • Collaborates with the Chief Advancement Officer on strategies to meet goals for events through sponsorships and audience development
  • Engages key constituents
  • Stewards sponsorship relationships for cultivation and sustainability
  • Manages all communications and develops appropriate plans Parent Community/Family Engagement Management:
  • Serves as the lead staff liaison to the parent community to cultivate steward relationships that advance organizational and strategic goals
  • Ensures representation and inclusion of all families through accessible resources groups
  • Sets year-over-year goals for family engagement through data reports

QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree or equivalent work experience; previous work experience in a school or non-profit environment is greatly valued
  • A clear commitment to the educational philosophy of the school as articulated
  • Demonstrated successful experience negotiating purchasing contracts
  • Experience with online event registration tools; proficiency with Raiser's Edge or other similar donor management software (e.g. Greater Giving) is strongly preferred
  • Must be comfortable and successful working both independently and as part of a team with a firm commitment to customer service and stewardship
  • Established track record of achieving goals on time and on budget
  • Strong interpersonal, written, and verbal communication skills, with a proven ability to manage multiple projects and consistently produce quality work in a deadline-driven environment
  • Demonstrated outstanding organizational skills, attention to detail, and ability to keep to a plan and pivot as needed
  • Ability to produce professional-quality documents in Word, Excel, PowerPoint, and Google Suite
  • Flexible, with a high tolerance for change, ambiguity, and a fast-paced environment
  • High level of professionalism and willingness to go the extra mile to reach goals
All interested candidates must submit a cover letter, two letters of reference, a resume, 
and a completed application to Serra High School Human Resources.
All employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with criminal history.