Executive Assistant to the Principal and Human Resources Manager
About Junípero Serra High School
Junípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans over 75 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom and service as active members and leaders in the community.
About the position:
The Executive Assistant / HR Manager supports the work of the school administration of Junipero Serra High School in order to achieve the fullest attainment of the school’s unique Catholic mission: educating men of faith, wisdom, service, community and leadership. The Executive Assistant / HR Manager is responsible for a wide range of administrative duties in direct executive-level support of the Office of the Principal including many confidential and time-sensitive matters. This position is also responsible for all aspects of the Human Resources function at Junípero Serra High School.
Responsibilities:
- Upholds and models a moral code which is consistent with the teachings of the Roman Catholic Church and the mission of the school
- Remains aware of and represents the religious aims and objectives of the school to constituents
Executive Assistant
- Provides direct assistance to the Principal to help organize the work of the Principal’s office:
- Manages the Principal’s calendar, appointments and logistics
- Prepares correspondence and other communications as needed
- Filing and information management
- Meets weekly with the Principal to coordinate weekly agenda
- Serves as a liaison with students and parents to the Principal
- Manages all aspects of the annual graduation ceremony
- Coordinates employee events
- Prepares and distributes agenda for weekly meetings of the Principals’ Leadership Team; transcribes and distributes minutes
- Organizes bi-annual Serra neighborhood meetings with the President and Principal
- Supervises the Front Office Staff, manages and oversees the attendance function
- Convenes regular Principal’s Office staff meetings
- Coordinates statistical reporting to the Archdiocesan Department of Schools
Human Resources Manager
- Responsible for administration of employee benefit programs (health insurance, life insurance, 403B retirement accounts, Archdiocesan Pension Plan)
- Supports employee relations, personnel issues, recruitment, onboarding of new personnel, HR compliance and professional development
- Oversees performance review process
- Handles confidential and time-sensitive tasks for the Principal exercising professional discretion, including, contracts and evaluation process.
- Processes Workers’ Compensation claims
Qualifications:
- Bachelor’s degree required
- Minimum of three years experience supporting senior executives
- Minimum of three years of relevant human resources experience
- Supervisory experience
- Proficiency with Google and Microsoft Office preferred
- Strong written and verbal communication skills; pleasant and warm demeanor
- Professionalism and ability to keep confidences
- Ability to work in a fast-paced environment with organizational, time-management and prioritization skills
- Effective decision making skills with a detail-oriented, flexible, strong work ethic
- Strong working relationships/partnerships and team-building with peers and others
Accountability:
Reports to the Principal of the school; VP of Finance in the administration of the Human Resources function)
Hours:
- Full-time, 12 months, exempt, salaried
- Regular hours: 7:30 a.m. to 4:30 p.m. (with one hour lunch period)
- Additional evening, irregular and after hours work are required
Salary Range:
Annual Salary - $80,000 to $90,000
To apply please send email to human resources with:
- Cover letter and resume
- List of references or at least two letters of recommendation