Director of Human Resources and Payroll
Full-time (12 months)
About Junípero Serra High School
Junípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans over 75 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom and service as active members and leaders in the community.
Responsibilities:
- Upholds and models a moral code which is consistent with the teachings of the Roman Catholic Church and the mission of the school
- Remains aware of and represents the religious aims and objectives of the school to constituents.
- Meets regularly with the Director of Finance and Operations to coordinate work, provide updates and to plan as necessary.
Payroll:
- Responsible for all aspects of payroll. This position is directly responsible for processing payroll, completing reports as requested by school leadership, and working closely with employees in providing customer service and support.
- Administers the payroll process; establishes payroll policies, procedures, and compliance guidance
- Demonstrate continuous effort to improve payroll operations, streamline work processes, and work cooperatively and jointly to provide high quality customer service
- Verify all hours have been accurately input to the time and attendance system, including regular hours overtime vacation, sick, and leaves of absences. Ensures all hours in a pay period have been accounted for accurately and coordinates with supervisors as needed
- Processes personnel change forms based on information provided
- Prepare reports for supervisors to aid in the tracking of attendance and verification of pay. Assists in the resolution of payroll discrepancies
- Calculates and processes off-cycle manual checks
- Ensures compliance with all payroll laws and prepares payroll related reports. Knowledgeable on all federal and state payroll laws and pertinent IRS regulations
- Troubleshoot problems with paychecks, tax deductions, timecard issues, and other payroll related matters and responds accordingly to issues
- Interprets and communicates payroll policies, procedures and systems to employees. Meets with individual employees to review their payroll status and explains payroll policies
- Establishes payroll protocols for the Serra community, including set up of payroll calendars and guidelines
- Reconciles payroll register detail to general ledger for each pay period for the financial audit
- Reconciles vacation, PTO, and sick time to ADP and to the general ledger. Validates accruals with HR policies
- Maintains accurate and complete payroll files for each employee
Human Resources:
- Responsible for all aspects of Human Resources. This position is directly responsible for administration of employee benefit programs, employee relations, recruitment and professional development of the school.
- Serves as school contact regarding benefits available to employees (health insurance, life insurance, 403B retirement accounts, Archdiocesan Pension Plan, flexible spending accounts, etc.)
- Answers staff questions about employee benefits and refers specific questions to the Director of Finance and Operations or the Archdiocesan Human Resources and payroll office
- Provides published information and forms to employees regarding available benefits and to all employees regarding changes in benefits
- Receives and processes employee applications/forms for benefits and changes in benefits/deductions
- Works with Archdiocese and RETA regarding employee enrollment or change of benefits
- Reconciles health benefits and dependent health care deductions
- Reconciles monthly billing for health and life insurance benefits
- Processes 403b applications and deduction paperwork and submits to the Archdiocese
- Processes Workers’ Compensation claims through the Workers’ Compensation carrier
- Serves as first line in employee relations and personnel issues
- Mentors and trains supervisory staff in personnel management.
- Oversees HRIS and performance management systems and performance review process
Qualifications
- Bachelor’s degree in business or accounting preferred
- A minimum of five years of relevant experience in payroll operations and previous experience in human resources operations
- Proficiency in ADP Payroll system preferred
- Proficiency in Microsoft Office and Google Suite preferred
- Strong written and verbal communication skills; pleasant, warm demeanor
- Effective decision making skills with a detail-oriented, flexible, strong work ethic
- Professionalism, trust, and ability to keep confidences
- Ability to multi-task and work in a fast-paced environment with organizational and time-management skills
- Strong working relationships/partnerships and team-building with peers
All interested candidates must submit a cover letter and resume to the Human Resources Director at Serra High School.